Job Description
GRADE KUC 3
REF: KUC/7/1/10/10/2023
a. Job Purpose
The Manager, Human Resource & Administration will be responsible to the
Principal and Chief Executive Officer for the overall management of the
human resource and administration function. The position reports to the
General Manager, Corporate Services.
b. Job Specification
Specific duties and responsibilities will entail:
i. Co-ordinating the formulation, review, harmonization and
implementation of human resource and administration policies,
guidelines and regulations;
ii. Building capacity of human resource and administration for effective
execution of human resource and administration function;
iii. Developing human resource management plans to ensure effective
succession management;
iv. Ensuring institutionalization of performance management including
performance appraisal system;
v. Interpreting and advising on human resource and administration
policies and regulations;
vi. Monitoring the implementation of human resource and administration
policies, rules and regulations and analysing their impact on staff;
vii. Facilitating human resource planning, communication, discipline,
employee relations, remuneration and staff welfare;
viii. Overseeing the development and maintenance of an up-to-date
human resource and administration database;
ix. Spearheading the monitoring, evaluation and auditing of human
resource and administration activities and programmes;
x. Overseeing the preparation of Board papers relating to human
resource and administration for deliberation and decision making by
the Council
xi. Overseeing allocation and utilization of office space; supervising
office management services and staff;
xii. Facilitating prompt payment of electricity, water bills and other
utilities; ensuring adherence to Government regulations and
procedures on vehicle usage;
xiii. Devising and implementing security procedures and policies;
xiv. Liaising with the security officer for investigation of all security
incidences;
xv. Undertaking prompt settlement of accident vehicle cases;
coordinating rental management
xvi. Ensuring implementation and promotion of best human resource and
administration standards and practices;
xvii. Preparing departmental budget and work plans;
xviii. Coaching and mentoring of staff. (xviii)Approving of departmental
plans and budget
xix. Appraising performance of officers and recommend for rewards or
sanctions
xx. Undertaking such other duties as may be reasonably required and
which are consistent with the level of responsibility of this grade.
c. Person Specifications
For appointment to this grade, an officer must have:
i. Master’s Degree in business administration, human resource or a
related filed or equivalent qualification from a recognized institution;
ii. Bachelor’s Degree in any other field and a post graduate diploma in
Human Resource Management
iii. Thirteen (13) years relevant working experience five (5) of which
must be in management.
iv. Certified Human Resource Professional (CHRP) will be an added
advantage
v. Supervisory Skills course lasting not less than two (2) weeks from a
recognized institution.
vi. Senior Management Course lasting not less than four (4) weeks from
a recognized institution.
vii. A Leadership course lasting not less than four (4) weeks from a
recognized institution;
viii. Membership to a relevant professional body
ix. Value and principles (provisions’ of chapter six of the constitution
x. Certificate in computer applications from a recognized institution; and
xi. Demonstrated results in work performance