Job Description
Job Summary
The position is responsible for developing and implementing KCIC procurement and
supply chain management strategies, policies and procedures.
Key Responsibilities:
1. Develop and coordinate the implementation of procurement strategies, policies
and procedures in line with the KCIC strategic objectives;
2. Coordinate the development of the corporate annual procurement plan based
on approved budgets;
3. Coordinate supplier prequalification for updated list of suppliers for all categories
of services and supplies;
4. Coordinate procurement of goods and services in compliance with approved
policies and procedures based on user requests;
5. Prepare procurement documents including raising RFQs, issuing Purchase Orders
and Call-off Orders against Framework Agreements, for approval and execution;
6. Analyse user requisitions for compliance with procurement policies and
procedures;
7. Coordinate operations of Procurement Committees maintaining the required
records to inform approval of various the procurement processes for goods and
services;
8. Coordinate negotiation of contracts with suppliers for quality services, added
value and cost management;
9. Coordinate receipt of goods and inspection of works for quality delivery against
procurement specifications;
10. Develop supplier appraisal criteria and appraise suppliers for effective supplier
relationship management;
11. Process invoices for goods and services delivered for accuracy and completeness
of documentation to facilitate payments;
12. Manage supplier contracts and initiate renewals on schedule for uninterrupted
supplies and services;
13. Prepare management information reports on a monthly and quarterly basis,
including data analysis and recommendations on improving the efficiency of
sourcing services.
Qualification
• Bachelor's degree in procurement and supply chain management or any other
business-related degree with a Diploma from Chartered Institute of Purchasing
and Supplies (CIPS) or equivalent certification.
• Membership to a reputable professional body; KISM, CIPS.
Experience
• Minimum Five (5) years progressive experience in a procurement and supply
chain role.
• Experience in application of CRM and ERP, or any other procurement software.
Functional Skills
• Negotiation skills;
• Analytical skills;
• Customer service and communication skills;
• Report writing skills;
• Planning and organization skills.
Behavioral Competencies
• Professionalism and integrity
• Interpersonal skills
• Reliability and adaptability
• Creativity and innovation
• Team player