Job Description
Senior Administration Officer (AFGM 6)- Vacancy No. AFGM/11/2023
(1post)-Permanent and Pensionable
a. Duties and Responsibilities
i. Implementing administrative services policies, standards, regulations and
procedures;
ii. Liaising with the relevant legal entities to acquire legal documents such as motor
vehicle and assets insurances and licenses;
iii. Monitoring motor vehicle movements and assigning vehicles to drivers daily;
iv. Identifying and reporting on assets requiring repairs;
v. Coordinating general Office administrative services and security;
vi. Managing of contracts involving cleaning, maintenance and utility services
vii. Coordinating daily cleaning of offices and compound;
viii. Ensuring that office furniture and equipment are well arranged and maintained;
ix. Maintaining and filing work tickets;
x. Preparing reports on vehicle maintenance and fuel consumption;
xi. Implementing systems and procedures for disposal of old vehicles;
xii. Coordinating replacement and maintenance of office equipment; and
xiii. Processing and follow-up of payments of all bills for common services
b. Requirements for Appointment
i. Served in the grade of Administration Officer or a comparable position in a reputable
organization for a minimum period of four (4) years;
ii. Bachelor’s degree in any of the following disciplines: - Public/Administration,
Management, Social Sciences or its equivalent qualification from a recognized
institution; and
iii. Proficiency in computer applications.
c. Essential skills and Competencies
i. Planning skills.
ii. Communication skills.
iii. Interpersonal skills.