Job Description
EXECUTIVE PERSONAL ASSISTANT - JOB REF NO. MIC/011/2023 (ONE POST)
Terms of Service - contract for a term of five (5) years and may be eligible for
reappointment subject to acceptable performance.
Duties & Responsibilities
i. Ensuring the collection and maintenance of records on all aspects including planning and
organizing the Corporation’s activities;
ii. Acting as the point of contact between the Corporation’s CEO, employees, relevant
stakeholders and external partners;
iii. Managing information flow in a timely and accurate manner;
iv. Managing scheduling for the Corporation’s CEO;
v. Coordinating travel arrangements;
vi. Overseeing the performance and be able to guide and mentor the other clerical staff;
vii. Rack daily expenses and prepare weekly, monthly or quarterly reports;
viii.Drafting, reviewing and sending communications on behalf of the Corporation’s CEO;
ix. Organizing and preparing for meetings;
x. Take minutes during meetings;
xi. Answering and respond to phone calls, communicating messages and information to the
Corporation’s CEO;
xii. Assisting the Corporation’s CEO in preparing reports, presentations, memorandums,
proposals and correspondences.
xiii.Any other duties as may be assigned.
REQUIREMENTS FOR APPOINTMENT
i. Be a Kenyan citizen;
ii. Bachelor’s Degree or Diploma from a recognized Institution;
iii. Additional qualifications as Personal Assistant or Secretary is an added advantage.;
iv. At least five (5) years’ experience in a related field, two (2) years in a senior position;
v. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
vi. Proficiency in computer applications;
vii. Fulfil the requirements of Chapter Six of the Constitution.
PERSONAL QUALITIES IN ADDITIONAL TO THE ABOVE REQUIREMENTS.
i. Excellent time management and organization skills;
ii. Excellent verbal and written communication skills;
iii. Great customer service and interpersonal skills;
iv. Discretion and confidentiality
v. Knowledge of office procedures
vi. Ability to work under pressure
vii. Attention to detail
viii.Collaboration skills