Job Description
Senior Clerk Assistant (Job Group P) NCCASB-26 – ONE (1) POSITION.
Duties and Responsibilities
The Officer shall deputize either the Head of Committee Services Department or Legislative
and Procedural Services Department.
Duties and responsibilities will entail: -
i) Coordinating a cluster of units within the Committee Services and Legislative and
Procedural Services Departments;
ii) Coordinating provision of technical and administrative support to the Procedural
Committees;
iii) Organizing and coordinating Seminars and Conferences for continuous capacity
building and networking for Members and departmental staff;
iv) Facilitating visits to the Assembly by delegations of Members and staff from county
assemblies and other jurisdictions;
v) Ensuring good record management of journals and records for reference in research
and analysis on parliamentary practice and procedure;
vi) Reviewing draft amendments to Bills and Motions to ensure that they confirm to set
parliamentary standards, consistency with relevant statutes, accuracy and are
actionable;
vii) Supervising preparation and management of chamber documents to guide the
business of the plenary;
viii) Coordinating the legislative functions and operations of the Speaker’s Office;
ix) Offering technical and administrative services to the Committees of the County
Assembly and the County Assembly Service Board;
x) Ensuring general compliance to parliamentary procedure, practice and rules;
xi) Marshalling of published bills, Motions, Sessional papers, Petitions, Statements and
committee work;
xii) Coordinating preparation of votes and proceedings and forwarding for uploading to
website;
xiii) Providing procedural advice to the Speaker and Members of the County Assembly;
xiv) Conducting Corruption Risk Analysis and advising Management on necessary
interventions;
xv) Developing and conducting awareness programs on integrity, corruption prevention
and ethics to all Members and staff in conjunction with the Ethics and Anti-Corruption
Commission (EACC);
xvi) Performing compliance checks to enhance adherence to Ethical Standards Procedures
in all operating levels of the Assembly;
xvii) Ensuring accurate and timely submission of Integrity returns in line with the approved
format;
xviii) Maintaining Gift and conflict of Interest register;
xix) Providing support in the designing and implementation of program evaluation and
operations research studies, as appropriate;
xx) Planning for, designing, and participating in the implementation of Monitoring and
Evaluation capacity-building initiatives for County Assembly staff;
xxi) Developing Monitoring and Evaluation plans for County Assembly programs;
Developing and implementing data quality assurance strategies in the respective
County Assembly programs;
xxii) Developing and implementing of data use plans in the county programs and projects;
xxiii) Implementing corporate reporting templates for performance, risk, project
management and other areas and ensure that reporting timescales are adhered to
consistent with County Assembly governance requirements;
xxiv) Reporting on the corporate service delivery in line with strategy, outputs and
outcomes, risks and compliance;
xxv) Drafting departmental procurement requisitions;
xxvi) Identifying departmental training needs based on performance appraisal reports;
xxvii) Drafting departmental budget proposal; and
xxviii) Mentoring and coaching staff.
Requirements for Appointment
For appointment to this grade, an officer must have:
a) Served in the grade of Clerk Assistant (I) for a minimum period of three (3) years;
b) Bachelor’s degree in any of the Social Sciences from a recognized institution. A Master’s
degree in any Social Science from a recognized institution will be an added advantage;
c) Certificate in Senior Management Course lasting not less than four (4) weeks from a
recognized institution;
d) A demonstrated clear understanding of parliamentary procedures and practices;
e) Proficiency in computer applications; and
f) Shown merit and ability as reflected in work performance.