Job Description
a) Job Specifications
Duties and responsibilities: -
i. Typing from manuscripts; processing data;
ii. Operating office equipment;
iii. Ensuring security of office equipment, documents and records; attending to visitors/clients;
iv. Reserving appointments and maintaining office diary;
v. Handling telephone calls;
vi. Ensuring good office layout.
b) Persons Specification
For appointment to this grade, a candidate must have: -
i. Relevant degree (Public Administration, Business Administration, Office administration) from a university recognized in Kenya;
ii. Diploma in secretarial studies preferably KNEC from an institution recognized in Kenya;
iii. Fluency in both oral and written English and Kiswahili;
iv. Excellent interpersonal skills and integrity;
v. Computer literacy with typing speed of 50wpm;
vi. Compliance requirements of Chapter 6 of the Constitution of Kenya.
c) Skills
i. Proficiency in computer applications;
ii. Communication skills;
iii. Interpersonal skills;
iv. Report writing skills;
v. Negotiation skills;
vi. Problem solving skills.
d) Competencies
i. Ability to work under pressure;
ii. Ability to work independently and in a team;
iii. Ability to multi-task and prioritize work;
iv. Demonstrated ability to implement Quality Management Systems.