Job Description
Job Purpose
The Finance & Administration Officer will assist the Chief Executive Officer in establishing
effective financial support and Administration functions that are acceptable with International
Financial reporting practices, accounting guidelines and regulations to ensure sound
management and operations for the Association respectively. The Officer is also tasked with
ensuring that all efforts are undertaken in smooth coordination with ARMFA members and
its stakeholders.
Job Duties and Responsibilities
Financial management
i. Coordinate the development and Implementation of Sound Finance, Procurement and
Administration Systems, Policies, Procedures and standards for ARMFA;
ii. Coordinate the preparation, approval, implementation and review of the budgets to
ensure adequate budget control;
iii. Coordinate all financial transactions for the Association;
iv. Prepare monthly, quarterly and annual financial reports for submission to the Executive
Secretary and the Board; v. Manage the Association’s payroll;
vi. Handle relations with tax and social security authorities with payroll;
vii. Keeping the contribution accounts in an auxiliary manner;
viii. Prepares reminders for the payment of contributions by member countries;
ix. Design and monitor implementation of internal financial controls and systems to
safeguard the property of the association;
x. Support and advice Executive Secretary and the board with regular provision of financial
information at stipulated intervals;
xi. Record Analyze and report Association Accounts accurately in line with IPSAS;
xii. Ensure all services are audited for their efficiency and effectiveness on a regular basis,
and that suitable risk management arrangements are established.
Administration
i. Coordinate administrative Management of the Executive Secretariat, office
accommodation, transport, correspondence and logistics of the Association;
ii. Manage procurement and disposal of Association Assets and Services;
iii. Manage Association Assets;
iv. Develop and implement the records management systems and policies for the
association;
v. Ensure acquisition of requisite Insurances for the Association’s assets;
vi. Organize and participate in work planning and progress reporting meetings;
vii. Organize meetings and events of the secretariate and ARMFA Member states for
implementation of the ARMFA Business Plan;
viii. Assist in organizing Committee meetings and other statutory meetings for the Board;
ix. Perform other relevant operational and administrative duties as relate to the
implementation of ARMFA’s Business Plan.
Qualifications
i. A minimum of at least eight (8) years of relevant experience with at least three (3) in
supervisory role within Public/Private Sector;
ii. A Master’s degree in Commerce, Finance or Business Administration from a recognized
academic institution;
iii. A bachelor’s degree in Commerce, Finance or Business Administration from a recognized
academic institution;
iv. Professional Accounting qualification from a recognized institution (ICPAK, ACCA,
SAICA, ZICA, ICAEW or equivalent);
v. Professional training in Administration and Human Resource Management will be an
added advantage;
vi. Membership in good standing of the Institute of Certified Public Accountants of Kenya
or any other recognized professional body; vii.vii. Management Course lasting not less
than four (4) weeks from a recognized institution;
viii. Computer skills and familiarity with an accounting software is essential.
Experience
i. Six (6) years of relevant professional experience in Administration/ Finance;
ii. Experience in supporting project partners in the design and implementation of financial
management systems, including financial and management reports;
iii. Ability to multi task and work under pressure; iv. Experience in co-ordinating budgeting
processes and managing budgets and monitoring and supervising administrative
processes; v. Good oral and written communication skills;
vi. Proficient with Internet and Microsoft Office. Languages Fluency in one of the following
working languages:
i. English;
ii. French;
iii. Portugese.
Knowledge, Skills and attributes
i. People Management;
ii. Communication;
iii. Collaboration and teamwork;
iv. Partner relationship.