Supply Chain Management Officer at Kenya Plant Health Inspectorate Service (KEPHIS)

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Experience Required:Not Specified
Total Positions:1
Job Type: Full Time
Job Category: Procurement
Minimum Education: Degree
Job Location: Nairobi, Kenya
Posted on: January 23, 2024
Last Date: February 13, 2024

Job Description

a) Job Specifications
Duties and responsibilities: -
i. Processing of purchase requisition;
ii. carrying out procurement of Air tickets and follow-up on the same;
iii. preparing Local Purchase Orders / Local Service orders for timely authorization and dispatch to suppliers;
iv. Assisting users in preparing specifications;
v. Inviting quotations;
vi. Participating in tender opening and evaluation;
vii. Carrying out market surveys and research;
viii. Participating in quotation opening and evaluation;
ix. Processing of purchase orders;
x. Participating in inspection and acceptance of goods and services;
xi. Receiving of stores and taking them on charge;
xii. Recommending stores requisitions for issuing;
xiii. Monitoring the movement of stores;
xiv. Checking and verifying issue notes and invoices;
xv. Receiving and processing suppliers’ invoices for payment;
xvi. Preparing of periodic stores returns;
xvii. Establishing appropriate reorder level;
xviii. Preparing requisitions for stocks replenishment;
xix. Participating in stock taking and reconciliation of records;
xx. Guiding user departments in identifying stores and equipment for disposal;
xxi. carrying out the direct Purchases of low value items;
xxii. filing and maintaining procurement documents;
xxiii. Compiling and availing supporting documentations for payments.

b) Persons Specification
For appointment to this grade, a candidate must have: -
i. Bachelor’s degree in Business Administration/Procurement/ Social Sciences / Purchasing /Commerce / Economics or related discipline;
ii. Certificate in Computer proficiency;
iii. Good communication skills.
iv. Compliance with chapter six of the constitution.

c) Skills
i. Analytical skills;
ii. Computer literacy and proficiency;
iii. Strategic and innovative thinking;
iv. Interpersonal skills;
v. Leadership skills;
vi. Negotiation skills;
vii. Report writing skills;
viii. Problem solving skills;
ix. Communication skills.

d) Competencies
i. Ability to multi-task and prioritize work;
ii. Ability to work independently;
iii. Can work well under pressure and prioritize work;
iv. Demonstrated results in work performance;
v. Ability to work in a team.