Job Description
SENIOR RECORDS MANAGEMENT OFFICER, JOB GRADE CLE 6 - JOB-063/2024 - (1)
POSITION
a) Job Specifications
The functions of the Records Management Officer shall be to:
i. Collaborating with the Principal Records Management Officer in the development
and implementation of records management policies and procedures;
ii. Collaborating with Divisional staff to identify and assess records management needs;
iii. Providing training and support to staff on records management best practices;
iv. Contributing to the design and maintenance of the institution's records management
system;
v. Conducting regular reviews of records to ensure compliance with established policies
and standards;
vi. Collaborating with the Principal Records Management Officer in the disposal process
of obsolete records, ensuring adherence to legal and regulatory requirements;
vii. Supporting the digitization process for records, ensuring accuracy, accessibility, and
security of electronic records;
viii. Conducting audits and assessments to monitor compliance with records
management practices;
ix. Acting as a point of contact for staff inquiries related to records management; and
x. Collaborating with the Principal Records Management Officer in preparing reports
and presentations on records management activities.
b) Person Specifications
For appointment to this grade, a candidate must have
i. Bachelors Degree in Records Management, Information Management, Information
Science Library Science, or its equivalent from a recognized Institution;
ii. A minimum of six (6) years relevant work experience, three (3) of which should have
been at the level Records Management Officer I or its equivalent;
iii.Proficiency in computer applications; and
iv. Fulfil the requirements of Chapter Six of the Constitution.
c) Key Competencies and Skills
The following additional core competencies and skills will be required for the positioni. Organizational skills.
ii. Public Relations skills.
iii. Communication skills.
iv. Interpersonal skills.
Terms of Service and Remuneration
Appointment will be on permanent and pensionable terms.
SALARY SCALE
BASIC SALARY: 96,589 x 8,831 - 105,420 x 8,831 -114,251 x 8,831 -123,082 x 8,831 -131,913
x 8,831 -140,744 per month.