Job Description
MANAGER SUPPLY CHAIN MANAGEMENT, PROJECT SERVICES & OFFICE OPERATIONS
– (KET 4) (1 POSITION) REF: KET/5/1C/40/204/VOL I – B (04/24) ON PERMANENT &
PENSIONABLE TERMS
Reporting to the Senior Manager, Supply Chain Management
Job purpose
This job is responsible for facilitating office operations and project services in accordance
with the Company procurement plan, Public Procurement and Asset Disposal Act (PPADA)
2015 and the Regulations thereunder.
Key Responsibilities;
i). Providing leadership to Staff in the Division;
ii). Articulating operational & project guidelines, manuals, procedures in line with the
public procurement law and development partners/financiers’ rules & regulations;
iii). Coordinating development of an annual procurement plan for the Company;
iv). Coordinating disposal of idle assets in the Company;
v). Managing staff job performance and evaluation, career development and capacity
building
vi). Guiding on procurement processes and procedures to user Departments;
vii). Coordinating secretariat services to the tender opening, evaluation, contract
implementation teams, inspection & acceptance, and disposal committees;
viii). Overseeing project and contract management process that is planning,
implementation, monitoring & evaluation, reporting, closure and post project
implementation;
ix). Implementing of supply chain related board resolutions;
x). Advise on Advanced Procurement Solutions Such as SAP S/4 Hana & Sap Ariba and
Exploring Best Practices
xi). Managing staff job performance, career development, capacity building and
deployment of skills;
xii). Overseeing internal processes and workflows for operational effectiveness;
xiii). Preparing the Division’s annual budget, procurement and work plan;
xiv). Managing the implementation of legal risk mitigation measures and updating of the
Division’s Enterprise Risk Register;
xv). Coordinating the project procurement processes in the function;
xvi). Advising on advanced procurement solutions and exploring best practices.
xvii). Advising on project bid proposals for award of contracts;
xviii). Submitting contract agreements to the respective parties for signature;
xix). Supervising preparation of statutory reports to authorizing agents;
xx). Guiding on selection of vendors for procurement of goods, works and services;
xxi). Coordinating implementation of contracts for goods, works and services with
respective user Departments and external contractors;
xxii). Participating in contract management, implementation and monitoring for
transmission lines & substations;
xxiii). Engaging suppliers and service providers to enhance business;
xxiv). Preparing the Division’s annual budget, procurement and work plans;
xxv). Accounting for resource use in line with prevailing laws, policies and regulations;
xxvi). Providing oversight in quality assurance for the Division;
xxvii). Coaching and mentoring staff in the Department.
Qualifications & Skills required
i). Must have Master’s Degree in a relevant field with Bachelor’s degree in
Procurement/Purchasing/Supply Chain Management or related field from a
recognized institution
ii). Full Member of the Kenya Institute of Supplies Management (KISM) Or Chartered
Institute of Purchasing (CIPS) In Good Standing
iii). Valid Practising Licence from The Kenya Institute of Supplies Management (KISM)
iv). Leadership and management course lasting not less than four weeks from a
recognized institution;
v). A minimum of eight (8) years relevant work experience.
Working condition - Office setting and field visits
MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-
i). A Signed application letter;
ii). A detailed Curriculum Vitae indicating current and previous employers, positions held,
level of education, current and expected salary, notice period required to take up
appointment and names of at least three professional referees;
iii). Copies of academic and professional certificates; and
iv). Copy of National Identification Card or Passport.
Important Information to note:
i). Candidates should provide all the details requested for in the advertisement. It is an
offence to include incorrect information in the application;
ii). Only shortlisted and successful candidates will be contacted;
iii). Canvassing in any form will lead to automatic disqualification;
iv). Shortlisted candidates shall be required to produce originals of their National Identity
Card, academic and professional certificates during interviews; and
v). It is a criminal offence to present fake certificates/documents.
Only Successful candidates will be expected to present the following Chapter Six Clearance
Certificates : -
a) Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
b) Valid Clearance Certificate from Higher Education Loans Board (HELB);
c) Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
d) Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
e) Current Report from an approved Credit Reference Bureau (CRB).