Job Description
DEPUTY CLERK ADMINISTRATION, JOB GRADE ‘‘R’’ UGCASB 11 (1 post)
a) Duties and Responsibilities
The Deputy Clerk Administration will be the assistant to the Clerk and shall deputize the Clerk in execution of the Clerk function: Administrative. The Deputy Clerk Administration will specifically carry out the following duties:
I. Managerial / Supervisory Responsibilities
i). Deputizing the Clerk of the Assembly/Secretary to the County Assembly service Board;
ii). General supervision of all Directorates;
iii). Coordination of external relations including international relations, inter-parliamentary relations, conferences and protocol affairs;
iv). Coordination of programs for enhancing public understanding and knowledge of the work of the Assembly, increasing public accessibility, awareness and its operations;
v). Vice Chair of the Management Committee;
vi). Oversees the implementation of the County Assembly’s strategic plan and annual work plans to ensure the progressive realization of the County Assembly objectives to enhance service delivery;
vii). Coordinates the implementation of policies for achieving strategic administrative
functioning of the Assembly;
viii). Supervise the management of County Assembly resources to enhance accountability, transparency and prudence utilization of allocated resources in accordance with PFM Act, 2012
ix).Promotes staff compliance with national values, (Art.10 CoK, Values and Principles of Public Service (Art. 232 CoK), Principles of leadership and integrity, POEA 2003;
x).Coordinates the development and implementation of the County Assembly Annual Plans and budget;
xi).Coordinates all human resource, employee relations, equal opportunity employment function of the County Assembly;
xii).Oversees all administrative functions as well as facilities to ensure consistent operations in the County Assembly;
II. Financial Responsibilities
i. Deputizes the Accounting/Authorized Officer of a County Assembly in monitoring, evaluating and overseeing the management of the County Assembly public;
ii. Alternate final financial approver/A.I.E Holder;
iii. Oversees the preparations and implementation of County Assembly annual budget;
iv. Promotes adherence to PFM Act 2012 on utilization of the Resources allocated to the
Assembly; and
v. Coordinates preparation and implementation of the annual procurement plan.
III. Responsibility for Physical Assets
i. Responsibility for office furniture, fixtures, fittings, equipment and computers in the office of the Deputy Clerk;
ii. Responsible for motor vehicles assigned to the office of the Deputy Clerk;
iii. The incumbent deputize the clerk in:
a. Overseeing the procurement and management of the County Assembly assets;
b. Overall responsibility for County Assembly physical assets including;
i. Land and buildings,
ii. Plant and machinery,
iii Motor vehicles,
iv. Furniture, Fixtures and fittings, and
v. ICT equipment.
v. Overall responsibility for disposal of County Assembly unserviceable, obsolete, obsolescent or surplus stores and equipment.
b) Requirements for Appointment
For appointment to this grade a candidate must:
(i) Have twelve (12) years work experience five (5) years of which must have served in a senior position in public/private sector;
(ii) Have Bachelor’s degree in any of the following Social Sciences: Economics, Public
Administration, Human Resource Management, Law, and Communication, Business
Administration, Education, IT, Commerce or its equivalent qualification from a recognized institution;
(iii) Have Master degree in any Social Science from a recognized institution;
(iv) Have professional qualifications, i.e. CPA-K, CPS-K CHRP-K or equivalent certification;
v).Have Certificate in Strategic Leadership Development Programme lasting not less than six (6) weeks from a recognized institution; Demonstrated integrity and professional competence as reflected in work performance;
(vi) Have Proficiency in computer application;
(vii) Must be of good standing in any professional body i.e ICPAK, ICPS,IHRM, KISM etc and
(viii) Meet the requirements of Leadership and Integrity set out in Chapter Six of the
Constitution.