Job Description
ASSISTANT DIRECTOR HUMAN RESOURCE MANAGEMENT- (KMFRI GRADE 4) - POSITION - ONE (1)
• Basic Salary Scale: KShs. 148,634 – KShs. 193,225 P.M.
• House Allowance: KShs. 45,000 P.M.
• Commuter Allowance: KShs. 12,000 P.M.
• Annual Leave Allowance: KShs. 10,000 P.A.
• Medical Cover & Other Allowances: As provided by KMFRI
• Terms of Service: Permanent & Pensionable
(a) The duties and responsibilities of the officer will entail: -
i. Overseeing the development, implementation and review of human resource management policies, plans, strategies, programs, processes and budgets;
ii. Managing employee relations programmes and ensuring staff discipline is maintained;
iii. Managing the staff performance appraisal system;
iv. Prepare and monitor the implementation of departmental Work Plan;
v. Overseeing human resource planning and development;
vi. Coordinate the staff induction and on-boarding programmes;
vii. Promotes best practices in the management of human resource function;
viii. Develop, implement and review of the Institute’s human resource career guidelines;
ix. Coordinate the development and implementation of annual performance contracts in the department;
x. Ensure compliance and mainstreaming of crosscutting issues such as occupational health and safety, HIV/AIDS, Gender, Disability, Alcohol and Drug Substance Abuse policies;
xi. Overseeing the implementation of training programs based on identified needs;
xii. Overseeing the monitoring and evaluation of effectiveness of training and development programmes;
xiii. Providing guidance on development and updating of the human resource database;
xiv. Overseeing the effective administration of the payroll system;
xv. Oversees the development and implementation of grievance handling mechanisms among staff;
xvi. Overseeing the reconciliation of staff compliment and establishment;
xvii. Overseeing the administration of staff welfare;
xviii. Approves leave applications, sick sheets and sick offs for staff;
xix. Advising on the HR management information systems; and
xx. Providing secretarial services to the Institute Human Resource Management Advisory Committee (HRMAC).
(b) Requirements for Appointment/Person Specification
For appointment to this grade, a candidate must have: -
i. Master’s degree in any of the following disciplines: - Human Resource Management, Business Management, Business Administration, or its equivalent qualification from recognized institution;
ii. Bachelor’s degree in Human Resource Management or its equivalent qualifications from a recognized institution;
iii. Professional qualification in human resource management e.g. Certified Human Resource Management Professionals (CHRP);
iv. At least eight (8) years relevant work experience and at least three (3) years in management level in a comparable position in public service or private sector;
v. Membership to the Institute of Human Resource Management in good standing with a practicing certificate;
vi. Proficiency in computer applications;
vii. Minimum KCSE C+ (plus) or its equivalent;
viii. Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;
ix. Demonstrated good results in work performance; and
x. Met the requirements of Chapter Six of Constitution.
(c) Key Competencies and Skills
i. Mentoring, coaching and leadership skills;
ii. Good interpersonal skills;
iii. Organization skills;
iv. Strong communication and reporting skills;
v. Problem solving skills;
vi. Strong analytical skills; and
vii. Conflict resolution