Job Description
SUPPLY CHAIN MANAGEMENT OFFICER (KMFRI GRADE 7) – POSITIONS - ONE (1)
• Basic Salary Scale: KShs. 61,394 – KShs. 79,812 P.M.
• House Allowance: KShs. 28,000 P.M.
• Commuter Allowance: KShs 6,000 P.M.
• Annual Leave Allowance: KShs 6,000 P.A.
• Medical Cover & Other Allowances: As provided by KMFRI
• Terms of Service: Permanent & Pensionable
(a) Duties and responsibilities of the officer entail;
i. Participate in provision of technical support on implementation of procurement strategies;
ii. Preparation of procurement department work plan;
iii. Compiling and submitting procurement plan;
iv. Processing purchase requisitions (PRs) from user department;
v. Preparing tender evaluation reports;
vi. Liaising with suppliers to ensure timely delivery of goods and services;
vii. Receiving invoices from service providers, verifying and preparing payment documents;
viii. Liaising with users to identify items for disposal;
ix. Extracting data towards preparation of Board circulars, Management and statutory reporting, including spend analysis;
x. Assist in the implementation of approved consolidated procurement plan;
xi. Assist in the preparation, compilation and submission of reports to management;
xii. Assist in the implementation of appropriate internal control systems and conduct regular checks on stocks and issuance procedures;
xiii. Ensure effective warehousing and distribution operations by supervising the staff working in the warehouse/ stores;
xiv. Ensuring there is enough and secure storage space for proper storage of the Institute’s assets;
xv. Coordinate inspection, receipt and issue of goods and services;
xvi. Coordinate the identification of surplus, obsolete, and unserviceable stores and equipment for disposal purposes;
xvii. Participate in market surveys by collecting and analyzing data to establish prevailing market prices for standard goods;
xviii. Provide secretariat services for the ad hoc procurement committees; and
xix. Supervise the management of procurement registry to ensure safe and secure custody of procurement records.
(b) Requirements for Appointment/Person Specification
For appointment to this grade a candidate must have: -
i. Kenya Certificate of Secondary Education (KCSE) mean grade C+ (Plus) or its equivalent qualification from a recognized institution;
ii. Bachelor’s degree in any of the following: Commerce, Business Administration (Supply Management option), economics, procurement and supply chain management, marketing, law or their equivalent qualification from a recognized institution;
iii. Be a Member of professional body either KISM or CIPS in good standing.
iv. Proficiency in computer applications; and
v. Meets the requirements of chapter six of the constitution.
(c) Key Competencies and Skills
i. Communication skills;
ii. Interpersonal skills;
iii. Organizational skills;
iv. Negotiation skills; and
v. Team building.