Job Description
ADVERT NO. EXT/ 16/05/2023- RECORDS MANAGEMENT OFFICER - SCALE KW
6 (1 POST)
Salary scale: Kshs. 48,739 x 2, 690 - 67, 569 PM
House allowance: Kshs. 35,000
Commuter allowance: Kshs. 8,000
Annual leave allowance: Kshs. 1/3 of Basic Salary
Medical Cover: As per the KEWI Medical Scheme
Terms of service: Permanent and Pensionable
Job Descriptions
The Records Management Officer, KW6 reports to the Senior Records Management
Officer, KW5;
Duties and responsibilities will entail:
i. Ensuring that letters are appropriately filed and marked to action officers;
ii. Controlling and opening of files and updating file index;
iii. Ensuring security of information/files in the registry;
iv. Up-dating and maintaining up-to-date file movement records;
v. Ascertaining the general cleanliness of the registry;
vi. Guiding and supervising staff working under him/her;
vii. Ensuring security of files and documents;
viii. Renewing file covers;
ix. Ensuring proper handling of documents, pending correspondence and
bring-ups;
x. Receiving and dispatching letters and maintaining related registers;
xi. Preparing disposal schedules and disposing dead files in accordance with
relevant Government regulations.
Job Specifications
For appointment to this scale, a candidate must meet the following requirements:
i. Be in possession of a bachelor’s degree in Information Science/Records
Management or any of the Social Sciences plus a Certificate in Records
Management/Information Management or relevant equivalent qualifications
from a recognized Institution;
ii. Be proficient in computer applications;
iii. Fulfill the requirements of Chapter 6 of the Constitution.
In addition to the above requirements, an officer must have the following key personal
attributes and core competences:
Personal Attributes
i. Ability to get on well with diverse work force
ii. Good communication skills
iii. Professionalism and Integrity;
iv. Ability to take instructions.
Core Competences
i. Punctuality;
ii. Team playing skills;
iii. Accuracy;
iv. Interpersonal skills;
v. Records management.