Job Description
Title: Accounts & Admin Assistant Intern – Manufacturing,
Industry: Manufacturing,
Reporting to: Director/HR Manager,
Location: Nairobi,
Gross Salary: Ksh 25,000 – 30,000,
Our client is seeking to hire an Accounts & Admin Assistant Intern, who will play a crucial role in managing financial records, assisting with payroll processing, and supporting the overall accounting functions.
Key Responsibilities
• Maintain and update financial records, including accounts payable, accounts receivable, general ledger, and expense reports.
• Assist in the preparation and analysis of financial statements, balance sheets, and profit and loss statements.
• Process and reconcile invoices, purchase orders, and payments from customers and vendors.
• Verify and post financial transactions to appropriate accounts in the accounting system.
• Prepare and submit accurate and timely reports on financial status, including cash flow, aging reports, and monthly/quarterly financial statements.
• Assist with the preparation and coordination of audits, ensuring compliance with accounting standards and regulations.
• Collaborate with the sales and marketing teams to support budgeting, forecasting, and variance analysis activities.
• Assist in payroll processing, including maintaining employee records, calculating wages, and preparing payroll reports.
• Ensure compliance with tax regulations and assist in the preparation and submission of tax filings.
• Provide administrative support to the finance department, including filing, data entry, and managing correspondence.
Key Qualifications
• Bachelor’s degree in Accounting, Finance, or a related field.
• 2 years of proven experience in a similar role, preferably in a manufacturing or industrial environment.
• Solid knowledge of accounting principles, practices, and procedures.
• Proficiency in using accounting software and financial management systems.
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Strong analytical and problem-solving skills to reconcile financial discrepancies and identify process improvements.
• Ability to prioritize tasks, manage deadlines, and work efficiently in a fast-paced environment.
• Proficient in using Microsoft Office Suite, particularly Excel for data analysis and reporting.
• Strong communication and interpersonal skills to collaborate effectively with internal teams and external stakeholders.
• High level of integrity and confidentiality when handling sensitive financial information.