Job Description
(a) Job Specifications
(i) Generation of sales invoices for approvals;
(ii) Verification of amount billed as per relevant regulation;
(iii) Facilitate prompt delivery of sales invoices;
(iv) Liaising with relevant customers office on debtors’ related matters;
(v) Reconciliation of debtors and SAP ledgers;
(vi) Debt collection and follow up in liaison with relevant department/officers;
(vii) Respond to debtor queries;
(viii) Reconciliation and distribution of debtors statement;
(ix) Provide debt collection report on outstanding debts
(x) Liaising with customers to provide billing information and support in order
to facilitate swift payment of invoices due to the Corporation;
(xi) Maintain file of disputed invoices;
(xii) Monthly Bank Accounts Reconciliations;
(xiii) Collection of Performance Contract Evidence on quarterly basis;
(xiv) Responding to suppliers queries on payments status in liaison with user
departments and Supply Chain Department;
(xv) Billing of vendor invoices;
(xvi) Processing of vendor payment vouchers;
(xvii) Liaising with other officers in handling supplier queries;
(xviii) Reconciliation of vendor accounts before any payment;
(xix) Maintenance of disputed vendor invoice file;
(xx) Processing of statutory deductions payments e.g. PAYE, VAT, Withholding
tax etc.;
(xxi) Supervise stock take and reconciliation;
(xxii) Reconcile general ledger expense accounts;
(xxiii) Preparation and maintenance of accurate prepayments, accruals and
provision schedules;
(xxiv) Liaising with Human Resource & Corporation Secretary on Directors and
Staff payments status;
(xxv) Processing staff imprests, surrenders and claims;
(xxvi) Preparation of payroll payment vouchers;
(xxvii) Management of Directors payments and PAYE;
(xxviii) Preparation of Directors cost breakdown;
(xxix) Reconciliations of Directors and Staff accounts;
(xxx) Preparation of overdue Staff and Director Debt reports;
(xxxi) Performing bank transfers and banking;
(xxxii) Reconciliation of all employee cost ledger accounts; and
(xxxiii) Digitizing imprests and imprests surrender documents.
(b) Person Specifications
For appointment to this grade, a candidate must have:-
(i) A minimum period of four (4) years relevant work experience;
(ii) Bachelors degree in any of the following: Commerce, Business
Administration, Business Management (Accounting/Finance option) or
other relevant and equivalent qualifications from a recognized institution;
(iii) Passed Part III of the Certified Public Accountants (CPA) Examination or
ACCA affiliate exams;
(iv) Certified Public Accountant (CPA) or Associate of Certified Chartered
Accountant (ACCA);
(v) Membership in good standing of the Institute of Certified Public
Accountants of Kenya (ICPAK) or any other recognized professional body;
(vi) Certificate in supervisory course not lasting less than two (2) weeks;
(vii) Proficiency in computer applications;
(viii) Shown merit and ability as reflected in work performance and results; and
(ix) Fulfilled the requirements of Chapter Six of the Constitution