Job Description
Assistant Accountant – Projects , EAWLS.
The East African Wild Life Society (EAWLS) is seeking to fill the above named position with a dynamic, forward-thinking achiever with expertise in Finance and accounting.
Tasks and Responsibilities
• Preparing Monthly Donor reports for all EAWLS projects ensuring that all debits and credits are captured for approval by the Finance Manager before distribution to donors.
• Reconcile Staff imprest analysis on a monthly basis to ensure all funds received by any staff member are accounted for in a timely manner and ensuring that follow-up is done for outstanding imprests.
• Prepare all Project related Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
• Prepare donor invoices in line with donor budgets
• Prepare Monthly Bank reconciliations for EAWLS Kenya Shilling Accounts
• Post cheque requisitions (payment vouchers), bank deposits (direct credits), bank payments (direct debits), invoices raised to donors, credit notes, and Cash surrenders into the SAGE system.
• Check project cash/imprest requests to ensure they agree with donor and EAWLS requirements
• Check all project cash surrenders/liquidation of funds by staff
• Prepare monthly Conservation Funds report and Grants Received Report for submission during Board meetings
• Prepare project cash forecasts on a monthly/weekly basis as needed
• Any other duties assigned by the Finance Manager
Administration
• Liaise with EAWLS suppliers on payments
• Assist with preparing payments to be made using the MPESA Bulk system
• Assist with follow-ups on outstanding payments to EAWLS when needed (debtor follow-ups)
• In-charge of the EAWLS merchandise under the supervision of the Finance Manager. S/He is expected to receive all merchandise from suppliers after verification from LPOs, hand over the Goods received note to the Accountant – Operations for posting. S/he will also issue merchandise to Marketing staff ensuring that the merchandise is signed for when issued.
• Prepare weekly cash position showing the funds held for each donor after approved payments are made to ensure bank accounts are not overdrawn.
• Checking all administration cash surrenders/liquidation of funds by staff.
• Prepare all Administration Local Purchase Orders for all EAWLS Suppliers subject to approval by the Finance and HR & Administration Managers and with all the proper documentation in place.
• May be required to assist with filing VAT Returns as well as Withholding Tax Returns
• Any other duties assigned by the Finance Manager
Qualifications:
• Professional accounting qualification i.e. CPA/ACCA (CPA Section 3 minimum)
• Knowledge in using SAGE 200 will be an added advantage
Experience
• A minimum of two years in project accounting in a busy office
• Experience working with non-profit finance management and accounting
Required skills and competences:
• Good communication skills
• Creative, innovative, aggressive and keen on details
• Team player, with ability to seek out views of others and build positive working relationships
• Result oriented
• Advanced excel knowledge
• Use of iTax system for filing returns