Job Description
Office Administrator Job Aug 2023
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Job Title: Office Administrator
Hiring Organization: Anonymous
Location – Locality: Nairobi
Location – Region: Kenya
Industry: Legal
Job Type: Full Time
Salary: KES 40,000
Date Posted: 08/29/2023
Our Client is a Law firm and they are looking to hire an Office Administrator to handle their Admin and part of the Accounts departments.
Key Responsibilities
• Handles incoming and outgoing calls (receive calls, screens, and routes).
• Receives incoming documents, and distributes them to the concerned person.
• Set up and coordinate meetings.
• Maintain hard copy and electronic filing system for Admin files and legal documents relating to office operations.
• Maintains and updates the directory of company contacts.
• Maintain a pool of suppliers for print material reproduction, courier services, etc.
• Liaise with the corporate services department for office operations (e.g. trade licenses, office leasing, telephone registration, etc.).
• Book and keep records of the company’s subscriptions and office.
• Vendors report and paperwork for sales, admin, and accounts departments.
• Entering general accounting transactions on a day-to-day basis such as invoices, purchase orders, official receipts, and payment vouchers in a computerized accounting system.
• Knowledge of preparing cash flow statements.
• Maintain fixed asset register.
• Prepare payroll and know about social security tax, income tax, and other applicable tax rules.
• Prepare bank reconciliation statement.
• Maintain and organize the necessary records/files to support transactions related to the area of assignment.
• Should be good at drafting letters.
• Liaise with banks, auditors, and other governmental bodies.
Key Qualifications
• Degree in Accounting/Business or related field.
• At least 3 years of experience in a busy and fast-paced environment.
• Must be conversant with QuickBooks.
• Must have excellent interpersonal skills and the ability to work in a team.
• Must have attention to detail.
• Ability to multi-task and get things done to completion.
• Able to meet strict deadlines.