Job Description
Are you a dynamic and motivated individual with a passion for project management? We're seeking a dedicated Project Assistant to join our team and contribute to the successful execution of our projects. If you have a keen eye for detail, excellent communication skills, and a proactive mindset, this role could be the perfect fit for you!
Responsibilities
• Proposal Crafting: Develop compelling project proposals and collaborate with the Project Manager for validation, ensuring the submission of well-structured and comprehensive documents.
• Documentation Excellence: Meticulously log and track project plans and documentation, creating an organized reference system.
• Stakeholder Collaboration: Coordinate the consultation process with stakeholders, maintaining meticulous document management and timely communication to meet deadlines effectively.
• Workshop Support: Assist in preparing and distributing materials for training workshops/seminars, ensuring seamless logistical arrangements.
• Procurement & Contracting: Manage contract arrangements, purchase orders, and expenditure authorization forms, ensuring proper approvals are secured.
• Proper Communication: Respond promptly and accurately to telephone inquiries, delivering information professionally and accurately.
• Collaborative Player: Foster a harmonious work environment by collaborating seamlessly with the Project Manager and team members.
• Full Project Engagement: Engage actively throughout the project lifecycle, contributing to all phases with your expertise.
• Clear Reporting: Provide transparent and comprehensive project updates to the Project Manager, both verbally and in written form.
• Administrative Versatility: Undertake various administrative tasks, from research to email correspondence, with precision and timeliness.
• Adaptable Contributor: Embrace additional duties as assigned, adapting flexibly to the role's demands.
Minimum Requirements and Qualifications:
• Diploma in any of the following disciplines: Project Management, Business Administration and Management, Finance, or Business Studies, from a recognized university or equivalent qualification from a recognized institution; a bachelor's degree will be an added advantage
• Industry Experience: Demonstrate at least 1 year of relevant work experience in the industry, highlighting your familiarity with project dynamics.
• Exceptional Communication: Showcase outstanding communication and interpersonal skills, allowing you to interact effectively with colleagues and stakeholders.
• Detail-Oriented: Display innate attention to detail and a natural ability to solve problems, ensuring precision in project execution.
• Proactive Problem-Solving: Exhibit a proactive approach to problem-solving, addressing potential issues before they escalate.
• Tech-Savvy: Demonstrate excellent computer skills, including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Collaborative Spirit: Embody a collaborative working style and a true team-player attitude, contributing to a cooperative and supportive work environment.
• Positive Attitude: Bring a positive and encouraging personality to the team, enhancing motivation and camaraderie.
• Independent Drive: Operate independently with minimal supervision, showcasing your self-driven initiative and reliability.
• Motivated Work Ethic: Display high motivation and a strong work ethic, consistently striving for excellence.
• Trustworthy and Committed: Earn a reputation as a trustworthy and committed team member, dedicated to the team's overall success.
• Organizational Excellence: Demonstrate outstanding organizational skills and a knack for task prioritization, even in high-volume, deadline-driven scenarios.
• Adaptability: Thrive in fast-paced environments, excelling under pressure and meeting deadlines.
If you're ready to be part of a dynamic team that values your skills and contributions, we invite you to apply for the Project Assistant position.
Only shortlisted candidates will be contacted for interviews.