Job Description
ASSISTANT INSPECTOR (3 POSTS): REF NO. VMD 09/2023
Scale: VMD 8
Basic Salary: Ksh 33,500 X 3,500-59,500 X 4,000-63,500
Terms of Service: Permanent and Pensionable
Qualifications and Requirements:
For appointment to this grade a candidate must have:
(i) Diploma in Animal Health or equivalent qualification from a recognized
onstitution;
(ii) Registration with Kenya Veterinary Board or equivalent professional regulator;
(iii) Proficiency in computer applications; and
Responsibilities:
An officer at this level will work under the guidance and supervision of a senior officer in
any of the listed functional areas. Duties and responsibilities entail assisting in:-
Standards
(i) Developing, and reviewing standards and guidelines for veterinary medicines
registration, carrying out inspections, trade and good manufacturing practices;
(ii) Carrying out research to inform development and review of appropriate
standards and guidelines in liaison with relevant departments and
stakeholders; and
(iii) Sensitizing stakeholders on existing standards and guidelines.
Registration & Licensing
(i) Evaluating and recommending veterinary medicines new/retention applications
for registration;
(ii) Assessing applied variations and providing recommendation in relation to
products market authorization;
(iii) Evaluating and responding to appeals and complaints on market authorization
issues;
(iv) Developing, applying and reviewing guidelines for veterinary medicine
evaluation and GMP compliance;
(v) Developing annual registers of manufacturers of veterinary medicines,
registered and retained conventional and alternative veterinary medicines;
(vi) Enforcing good manufacturing practice for veterinary medicines
manufacturers;
(vii) Screening and recommending veterinary pesticides for efficacy trial.
(viii) Licensing the manufacture, marketing, importation, exportation, advertisement,
and sale of veterinary medicines;
(ix) Issuing annual permits for Local Technical Representatives of foreign
manufacturers; and
(x) Evaluating and responding to appeals and complaints on registrations issues.
Compliance & Surveillance
(i) Implementing policies, guidelines, strategies and standard operating
procedures (SOPs) for the Compliance, disposal of unwanted veterinary
medicines and testing function;
(ii) Inspecting veterinary pharmacy premises for compliance with laid down
standards;
(iii) Monitoring veterinary pharmacy practices for compliance;
(iv) Taking measures necessary to ensure identified non-compliances are
addressed;
(v) Monitoring clinical and non-clinical trials of veterinary medicines by
individuals and institutions to be involved in the trials;
(vi) Ensuring adherence to proper disposal practices of expired, damaged,
unregistered, fake, counterfeit and other illicit veterinary medicines;
(vii) Ensuring marketed veterinary medicines have market authorization;
(viii) Ensuring appropriate safety measures are put in place in premises that
deal with veterinary medicines;
(ix) Ensuring veterinary medicines are stored, labelled and supplied in
compliance with the law
(x) Documenting exhibits and other evidence concerning violations;
(xi) Appearing and Testifying in courts as required; and
(xii) Participating with other, state agencies as needed in activities related to
the enforcement of laws concerning veterinary medicines and premises.
Trade Facilitation
(i) Filing returns of veterinary medicines used in Kenya to the World Organization
for Animal Health (OIE);
(ii) Compiling Register of Approved Veterinary Pharmacies for publication;
(iii) Compiling trade data on the volumes and types of medicines being imported
and exported out of the country;
(iv) Processing permits for importation and exportation of veterinary medicines;
(v) Licensing veterinary pharmacy practices;
(vi) Licensing the manufacture, marketing, importation, exportation, advertisement,
and sale of veterinary medicines;
(vii) Issuing annual permits for Veterinary Pharmaceutical Representatives;
(viii) Ensuring only veterinary medicines with market authorization are allowed in
or out of the Country; and
(ix) Eliminating unfair business practices in the veterinary medicine supply chain.
Ports of Entry.
(i) Verifying import/export documents and inspecting consignments of veterinary
medicines at specific ports of entry;
(ii) Impounding illegal, sub-standard and expired veterinary medicines;
(iii) Recommending disposal of impounded veterinary medicines;
(iv) Monitoring the market for and take measures necessary for the elimination of
trade in illegal and counterfeit veterinary medicines;
(v) Conducting surveillance activities to ensure safety, quality and efficacy of
veterinary medicines; and
(vi) Overall enforcement of VMD regulations in areas of jurisdictions in conjunction
with other relevant Government Agencies.
Competencies and Skills
vii. Report writing;
viii.Communication;
ix. Presentation.
(xi) Fulfil the requirements of Chapter Six (6) of the Constitution.