Job Description
Pwani University a Premier University at the Coast situated in the beautiful scenic tourist resort town
of Kilifi is an equal opportunity employer. The University’s Mission is to generate, disseminate and
apply knowledge while sustaining excellence in teaching, learning and research by molding students to
international standards and encouraging and supporting members of staff to undertake research. The
University invites applications from suitable qualified candidates to fill the position of Clerical Officer
II (LOCUM)
CLERICAL OFFICER II (LOCUM) 1 POSITION REF: PU/ADV/01/11/2023
REQUIREMENTS FOR THE POSITION OF CLERICAL OFFICER II (LOCUM)
This is an entry level to this cadre in the University and appointment shall be on such terms and
conditions as may be determined by the University management from time to time depending on age,
citizenship or any other reason as may be stipulated in the Kenya Labour Laws.
Academic Qualifications
The candidate must have a certificate in Clerical Operations/Business Administration/Business
Management or any other related area of study from a recognized institution.
Experience
The candidate must have at least one (1) year work experience in the relevant field.
In addition, the candidate must have experience in handling the following:
• Assist in dispatch of documents
• Assist in handling of enquiries and requests
• Assist in management of records and documents
• Assist in photocopying of documents
• Assist in receiving of documents
• Filing
• Recording
• Sorting of documents
Duties and Responsibilities
The successful candidate will be involved in carrying out the following duties.
• Opening of files for newly admitted students
• Filling of all correspondences in students’ files and section’s files
• Record and monitor the movement of files to and from the registry
• Provision of all files needed within the section and other sections/departments/schools at the
right time and to the authorized persons within the stipulated guidelines
• Ensuring files are in good order and information is well secure
• Ensuring that information contained in the files is correct and certified where necessary
• Preparing outgoing materials received for dispatch
• Collects and delivers correspondences within the admissions offices: and delivers/collects mails
from other sections/departments/schools
• Sorts, Organizes and arranges the file cabinets under the guidance of the Registry Clerk
• Archive all old files that are not in frequent use/demand and retrieve the same if need arises
• Perform any other duties that may be assigned by the immediate supervisor
Skills:
The candidate must have the following:-
• Communication skills
• Computer proficiency skills
• Interpersonal skills
• Organisational skills
• Team work skills
• Time management skills