Job Description
ACCOUNTANT - NKCC/HR.1898/ACCT/24/11/2023
Job purpose
The accountants will be responsible for ensuring prudent and optimum utilization of Company
Funds and preparing financial reports.
Key responsibilities
• Running management reports.
• Preparing payment vouchers for suppliers.
• Processing imprests and travel advances for staff.
• Verifying posting of payments and receipts in the cashbook for accuracy.
• Providing safe custody of payment vouchers and approved journal.
• Ensuring statutory deductions are remitted on time.
• Generation of sales invoices for approvals.
• Verification of amount billed as per relevant regulation.
• Liaising with customers to provide billing information and support in order to facilitate
Swift payment of invoices due to the Company.
• Maintain file of disputed invoices.
• Preparing Monthly Bank Accounts Reconciliations.
• Collection of Performance Contract Evidence on quarterly basis
• Responding to suppliers queries on payments status in liaison with user departments and
Supply Chain Department.
• Billing of vendor invoices
• Processing of vendor payment vouchers.
• Liaising with other officers in handling supplier queries.
• Reconciliation of vendor accounts before any payment.
• Processing of statutory deductions payments. VAT, Withholding tax etc.
• Supervise stock take and reconciliation.
• Reconcile general ledger expense accounts.
• Preparation and maintenance of accurate prepayments, accruals, and provision schedules.
• Liaising with Human Resource & Corporation Secretary on Directors and Staff payments
status.
• Processing staff imprests, surrenders, and claims.
• Preparation of payroll payment vouchers.
• Management of Directors payments and PAYE.
• Preparation of Directors cost breakdown.
• Reconciliations of Directors and Staff accounts.
• Reconciliation of all employee cost ledger accounts.
• Ensure accuracy in data processing.
• Review and sign off inter-creamery stock movement reports (stocks).
• Any other duties as assigned by immediate supervisor.
Qualifications and Personal Specifications
• At least four (4) years relevant work experience in the Public Service or Private Sector.
• Bachelor’s degree in business (Finance/Accounting) course or equivalent qualification
from a recognized institution.
• Membership in good standing of the Institute of Certified Public Accountants of Kenya
(ICPAK).
• Proficiency in computer applications.