Job Description
JOB DESCRIPTION FOR THE POSITION OF LEGAL
ASSISTANT- PPRA /LA- /8/2023
Job Title Legal Assistant
Grade PPRA 8
Corporation/Organization Public Procurement Regulatory Authority
Location / Work Station Headquarters (Nairobi) & or in a Regional Office
Reporting Relationships
Reports to Principal Legal Officer
Direct Reports N/A
Indirect Reports N/A
Job Purpose
The job exists to provide support in handling routine administrative and
operational processes in the directorate towards the achievement of its goals.
Key Responsibilities/ Duties / Tasks
I. Managerial / Supervisory Responsibilities
Organize and prioritize the paralegal work to meet set deadlines.
II. Operational Responsibilities / Tasks
1. Provide support in following up all outstanding welfare and logistical issues
for the Board;
2. Update court diaries and monitor court calendars and legal deadlines for
the Legal Department;
3. Open department files to include archiving, retrieval, movement and file
closing;
4. Enter details of contracts and agreements in the Register;
5. Retrieve all files coming up in court for action by the legal officer;
6. Register, file and serve pleadings and other court documents;
7. Attend court registries for mentions and fixing for hearing dates; and
8. Attend various registries including land registries, company registries, for
purposes of executing department assignments including presenting
documents for registration, assessment for stamp duty, stamping and
undertaking all necessary procedures.
Job Dimensions:
I. Financial Responsibility
Provide support in preparation of schedule of payment of Board members; and
Pay necessary filing fees for pleadings and instruments.
II. Responsibility for Physical Assets
Takes responsibility for the following assets:
Working tools – Computer, Registers ,Storage cabinets & Office desk and chair
III. Decision Making / Job Influence
Operational decisions
IV. Working Conditions
Office setting
Working within strict timelines
Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications
Diploma in Legal Studies (Paralegal)
Professional Qualifications / Membership to professional bodies
N/A
Previous relevant work experience required.
N/A
Functional Skills, Behavioral Competencies/Attributes:
Interpersonal skills Communication skills
Team Player Integrity
Remuneration Package
• Gross Pay-Ksh 90,000- 142,000 Per Month
• 30 leave days per year
• Leave traveling allowance @ I/3 (third) of the basic salary up to a
maximum of Ksh 50,000.
• A contributory pension scheme where the Employer contributes 20% and
employee contributes 10% of the basic salary per month.
• Medical cover both in and out patient for self-one spouse and up to four
children. Current annual limits are Out patient Ksh 300,000 and Inpatient Ksh 4,000,000
• Group life cover at basic salary for 60 months.
• Work Injury Benefit Cover and Group personal Accident Cover