Job Description
ASSISTANT OFFICE ADMINISTRATOR III- THREE HUNDRED (300) POSTS - V/NO 106/
/2024
Basic Salary Scale: Ksh 26,900 - Ksh 35,380 p.m. (CSG 12)
House Allowance: Ksh 3,850- 6,750 p.m.
Commuter Allowance: Ksh 4,000 p.m.
Leave Allowance: As provided in the Civil Service
Annual Leave: 30 working days
Medical Cover: As provided by the Government
Terms of Service: Permanent and Pensionable
For appointment to this grade, a candidate must have: -
(i) a Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C
(plain) in English or Kiswahili Language or its equivalent qualification from a recognized
institution;
(ii) a Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);
OR
Business Education Single and Group Certificates (BES & GC) from the Kenya National
Examinations Council in the following subjects:-
(i) Typewriting III (50 w.p.m.)/Computerised Document Processing III;
(ii) Shorthand II (80 w.p.m.);
(iii) Business English II/Communications I;
(iv) Office Practice II;
(v) Secretarial Duties II;
(vi) Commerce II;
(vii) Office Management III/Office Administration and Management III;
Duties and Responsibilities
Duties and responsibilities at this level will include:-
(i) taking oral dictation;
(ii) word and data processing;
(iii) managing e-office;
(iv) Ensuring security of office records, documents and equipment;
(v) Maintaining an up to date filing system in the office;
(vi) operating office equipment;
(vii) managing office protocol;
(viii) managing office petty cash;
(ix) handling telephone calls and appointments; and
(x) supervising office cleanliness and undertaking any other office administrative services
duties that may be assigned.