Job Description
Position: Administrative Officer J/G KMR 6 (1 position)
Reports to: Principal Investigator
Location: Kisumu
Job Specifications
The officer hired in this position will:
i. Ensure day-to-day smooth operations of administrative functions of the two projectsCVE and EFGH-Shigella studies.
ii. Prepare budgets for project supplies, workshops, and transport requirement.
iii. Manage the project vehicle mileage, update reports and coordinate vehicle maintenance
iv. Request and follow up purchase of supplies and services through ERP and eRequestor,
ascertain goods and services are delivered on time, with stated specification, standard and
verify invoices against goods received.
v. Verify invoices and bills from the field offices before forwarding for payments
vi. Ensure project stock database is updated on a regular basis to reflect stocks received and
the stock levels.
vii. Coordinate all logistics and supplies for the two projects
viii. Facilitate field and administrative activities with adherence to the study procedures
ix. Generate timely and accurate project invoices and financial reports as required
Person specification
For appointment to this grade a candidate must be:
1. Bachelor’s Degree in Business Management, Commerce, Purchasing and Supplies
Management or its equivalent qualification from a recognized institution.
2. Proficient in computer applications and bookkeeping
3. Fluent in English and Kiswahili, both spoken and written
Skills and abilities
4. Be self-motivated, a team player individual with sound judgement in decision making
5. Excellent planning, communication, and reporting skills
6. Work with minimal supervision and have a high standard for research ethics.
Terms of Employment: A one-year renewable contract as per KEMRI scheme of service and a
probation period for the first 3 months.
Remuneration: Salary is as per the stated KEMRI pay grade
Applications MUST include the following:
1. Application Letter (INDICATE VACANCY NUMBER)
2. Current Curriculum Vitae with telephone number and e-mail address
3. Three letters of reference with contact telephone numbers and e-mail addresses of the
referees
4. Copies of Certificates, Diplomas or Transcripts