Job Description
Position DEPUTY DIRECTOR, INFORMATION AND RECORDS MANAGEMENT (JSG 2)
Job Reference Number V/No.12/2023
Number of Posts One (1)
Terms of Service Five (5) years contract; Consolidated Gross Salary Scale: Kshs. 389,053 – 628,899 p.m
Work Station NAIROBI
Date registered 09-Jul-2023
Opening Date of Advert 7-Jul-2023
Closing Date of Advert 20-Jul-2023
Requirements
-i. Bachelor’s degree in any of the following disciplines: - Records Management, Information Science, Library Science and Knowledge Management or its equivalent qualification from a recognized institution;
- ii. Master’s degree in any of the following disciplines: - Library Sciences, Records Management, Information Science, Knowledge Management or its equivalent qualification from a recognized institution
-Membership to a relevant professional body;
- iii. A Course in Strategic Leadership Development from a recognized institution;
- iv. Proficiency in Computer Applications; and
- v. Meet the Requirements of Chapter Six (6) of the Constitution.
- Minimum twelve (12) years relevant work-experience with at least six (6) years in Middle Level Management.
- Job Core Competencies:
- i. Strategic Leadership & Good Interpersonal Skills;
- ii. Excellent written and oral communication skills;
- iii. Analytical & Negotiation Skills;
- iv. Organizational and planning skills;
- v. Confidentiality, Integrity;
- vi. Attention to details and accuracy;
- vii. Rational Decision-Making Skills;
- viii. Time Management and the ability to prioritize work; and
- ix. Research and Data Management Skills
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Duties and Responsibilities
-i. Overseeing development and implementation of Information, Museum and Records Management policies and strategies;
- ii. Coordinating development of repositories and Knowledge Management;
- iii. Coordinating the management of Library and Records Management Systems;
- iv. Overseeing Library, Museum and Records Management operations;
- v. Spearheading acquisition and cataloguing of museum Collections;
- vi. Overseeing custody of the information materials, records and museum collections;
- vii. Developing standards for management of information resources, records and museum services;
- viii. Overseeing the development of Library users training programmes;
- ix. Coordinating with relevant Government agencies on appraisal and disposal of records;
- x. Coordinating the preparation of records for disposal in accordance with statutory rules and regulations;
- xi. Ensuring safe custody of the information and records;
- xii. Ensuring the development of educational and public outreach programmes;
- xiii. Advising on appropriate information, records and museums management practices;
- xiv. Overseeing implementation of Library, Records Information Management Systems;
- xv. Preparing and submitting periodic management reports;
- xvi. Overseeing the implementation, monitoring and review the unit’s annual budgetary allocations; and
- xvii. Overseeing Performance Management, mentoring, guidance and counselling of staff.