Job Description
MG8
Reporting to the General Manager/Manager/Section Head/Regional Manager the
candidate will be responsible for performing all the general administrative and front office
work.
JOB PURPOSE:
• Prepare and process documents;
• Compose correspondences for the respective Officer’s signature;
• Format, proofread and assemble correspondence reports;
• Arrange for photocopies and telephone ‘callbacks’ where necessary;
• Screen and forward calls, re-route calls, take messages and schedule appointments;
• Maintain the Officer’s diary, coordinate schedules of meetings, appointments,
arranges meeting venues and prepares meeting files;
• Manage clients’ hospitality and providing backup data as needed;
• Responsible for the filing and retrieval system;
• Manage office materials and stationery through purchase requisition, and manage
imprest for office use; and
• Ensure the security of office records, equipment and documents including classified
materials.
REQUIRED QUALIFICATIONS:
• Bachelors’ Degree in Secretarial Studies from a from a recognized Institution;
OR
• Bachelor’s Degree in any field and a Diploma in Secretarial Studies/ Secretarial
course Stage III; and
• Proficiency in Computer Applications.
Application Details
Interested applicants are required to send a cover letter, Curriculum Vitae and copies of
certificates/testimonials by hand/courier in an envelope that is clearly marked indicating
the position applied for OR drop the application to the Mail Office, Social Security House,
Bishops Road, Block ‘A’, Western Wing, Ground Floor by Monday, 11th December, 2023 at 5.00 p.m.
All letters should be addressed to:
The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI
Please note that only shortlisted candidates shall be contacted. Canvassing will
lead to automatic disqualification. Candidates are advised that the Fund does not
have any agents and will undertake this recruitment without charging any fees
whatsoever.
NSSF IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY AND
GENDER EQUALITY