Job Description
MG6
Reporting to the Administration Manager, he/she will be responsible for preparing and
processing documents in the office he/she is assigned to work.
KEY RESPONSIBILITIES:
• Compose correspondences for the respective Officer’s signature;
• Format, proofread and assemble correspondence reports;
• Arrange for photocopies and telephone ‘callbacks’ where necessary;
• Screen and forward calls, re-routing calls, taking messages and schedule
appointments;
• Maintain the Officer’s diary, coordinate schedules of meetings, appointments, arrange
meeting venues and prepare meeting files;
• Manage clients’ hospitality and provide backup data as needed;
• Responsible for the filing and retrieval system;
• Manage office materials and stationery through purchase requisition, and manage
imprest for office use;
• Ensure the security of office records, equipment and documents including classified
materials.
JOB REQUIREMENTS/SPECIFICATIONS:
• Bachelors’ Degree in Secretarial Studies or related field from a recognized institution;
• Professional qualification in Secretarial studies such as a Diploma in Secretarial
Studies or Secretarial Studies Stage III;
• At least five (5) years’ work experience; and
• Member of an accredited professional body and in good standing.
Application Details
Interested applicants are required to send a cover letter, Curriculum Vitae and copies of
certificates/testimonials by hand/courier in an envelope that is clearly marked indicating
the position applied for OR drop the application to the Mail Office, Social Security House,
Bishops Road, Block ‘A’, Western Wing, Ground Floor by Monday, 11th December, 2023 at 5.00 p.m.
All letters should be addressed to:
The Managing Trustee/CEO
National Social Security Fund
P.O. Box 30599-00100
NAIROBI
Please note that only shortlisted candidates shall be contacted. Canvassing will
lead to automatic disqualification. Candidates are advised that the Fund does not
have any agents and will undertake this recruitment without charging any fees
whatsoever.
NSSF IS AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY AND
GENDER EQUALITY