Job Description
MG6
Reporting to the Administration Manager, he/she will be responsible for preparing and
processing documents in the office he/she is assigned to work.
KEY RESPONSIBILITIES:
• Compose correspondences for the respective Officer’s signature;
• Format, proofread and assemble correspondence reports;
• Arrange for photocopies and telephone ‘callbacks’ where necessary;
• Screen and forward calls, re-routing calls, taking messages and schedule
appointments;
• Maintain the Officer’s diary, coordinate schedules of meetings, appointments, arrange
meeting venues and prepare meeting files;
• Manage clients’ hospitality and provide backup data as needed;
• Responsible for the filing and retrieval system;
• Manage office materials and stationery through purchase requisition, and manage
imprest for office use;
• Ensure the security of office records, equipment and documents including classified
materials.
JOB REQUIREMENTS/SPECIFICATIONS:
• Bachelors’ Degree in Secretarial Studies or related field from a recognized institution;
• Professional qualification in Secretarial studies such as a Diploma in Secretarial
Studies or Secretarial Studies Stage III;
• At least five (5) years’ work experience; and
• Member of an accredited professional body and in good standing.